Site Ownership and Access

If a local body or chapter is paying for external website hosting, it should be paid for and controlled by the body rather than by any one individual. 

• In all cases, at least one person other than the body webmaster must have both legal authority and appropriate access information (including passwords) to modify or remove the site on minimal notice, if necessary. 
• At least one person holding such authority and information must be a primary officer (Master, Deputy Master, Treasurer, or Secretary) of the body. Per the decision of the Electoral College, all web resources must be in the control of one or more of the primary officer email accounts.

Should a body with a website be closed or suspended, or if otherwise directed by U.S.G.L., the Master and officers of the body are responsible for immediately either taking the site entirely offline or modifying it so that no suggestion remains that it is an official O.T.O. site until the matter is resolved. 

If the body is closed permanently and the site is hosted at a domain with the "-oto" suffix recommended above, the use of that domain should be phased out as soon as possible. Meanwhile, extra care should be taken to explicitly warn visitors that the site is no longer officially sanctioned by O.T.O.

Site access information should be placed "in escrow" with the U.S.G.L. Internet Secretary, who will store it securely, and provide or use it should unforeseen circumstances leave the  body unable to manage its site.

Sites created within the Workspace should be made on one of the major email accounts (Master, Deputy, Secretary, Treasurer, or Webmaster), shared with those accounts, and with the Internet Technology Committee. The local officers may request a website template or for assistance at any time with this process from creation to publishing by emailing tech@oto-usa.org to open a ticket.